Administrative Conference Coordinator/Assistant
Alexandria, VA
The American Bankruptcy Institute is a vibrant organization at the forefront of Bankruptcy professionals, dedicated to fostering collaboration and advancing knowledge in our field. We are seeking an enthusiastic and detail-oriented individual to join our team as an Administrative Conference Coordinator/Assistant. This role plays a key part in providing essential administrative support to our conference department, contributing to the overall success of our events and the smooth operation of our association.
Responsilbilities:
- Provide comprehensive administrative support to the Conference Manager and team.
- Handle correspondence, emails, and phone inquiries related to conference logistics.
- Handle the ordering of conference supplies.
- Maintain accurate and organized records of conference-related documentation.
- Assist in preparing reports, presentations, and other materials as needed.
- Ensure all team members have necessary documents and information for conference-related tasks.
- Support the coordination of logistical aspects for conferences.
- Collaborate with team members to ensure seamless execution of logistical plans.
- Aid in the creation and distribution of conference-related communications.
- Respond promptly and professionally to inquiries from internal and external stakeholders.
- Input and maintain accurate data in registration and CRM systems.
- Generate and update reports to track participant details, payments, and other relevant data.
- Assist in post-event data analysis and reporting.
- Some travel required.
Qualifications:
- College diploma required; additional education or certifications in administrative support is a plus.
- Proven experience in providing administrative support, preferably in a team setting.
- Strong organizational skills and ability to manage multiple tasks with attention to detail.
- Proficient in Microsoft Office Suite; experience with database systems is an advantage.
- Excellent written and verbal communication skills.
- Ability to work collaboratively within a team and adapt to changing priorities.
- Must be local to Northern Virginia with three days in office per week.
Benefits:
- Competitive salary based on experience.
- Health, dental, and vision insurance options.
- Retirement savings plan.
- Professional development opportunities.
- Supportive and collaborative work environment.